An accurate freight quotation begins with accurate shipment information. Missing details can change the transport mode, equipment, carrier acceptance, customs requirements and final cost.
1. Cargo description and HS code
Provide a clear commercial description of the goods and the HS code if available. Mention whether the cargo is fragile, hazardous, temperature-sensitive, high-value or subject to special permits.
2. Origin and destination
State the exact pickup and delivery locations, including city, country, port, airport or customs gateway. A port-to-port rate is different from a door-to-door service.
3. Quantity, weight and dimensions
Include the number of packages, gross and net weight, dimensions of each package and total volume. For machinery or oversized cargo, provide drawings, photographs and lifting points where possible.
4. Packing and container requirements
Describe pallets, crates, cartons, drums or other packing. For sea freight, indicate whether you expect FCL, LCL or special equipment such as open-top or flat-rack containers.
5. Commercial terms and documents
Specify the Incoterms, invoice value, packing list status and available permits. Customs and transit planning depend on the agreed commercial responsibilities.
6. Timing and required scope
State the cargo-ready date and any genuine deadline. Confirm whether you require transport only, customs coordination, sourcing support, insurance assistance or final delivery.
Rates and schedules remain subject to carrier capacity, route conditions and proposal validity. Behran Kala reviews the complete file before recommending a documented, compliance-focused route.